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Question: How can I get a virtual office in Romania?
Answer: With a virtual office in Bucharest from Darie & Manea Law Firm, your business will benefit from owning a professionally standardized office at a fraction of the cost of a traditional one.
We understand the demands of today’s business community therefore we place our experience at your service and allow you to concentrate on running your business while our professional staff runs your office for you.
Today, when many companies are working in a hybrid or completely remote regime, having a virtual office for a newly incorporated company, or for a company that has already been registered in Romania, can be a suitable option and also one that will help cut costs.
Virtual office packages are designed to provide an address at a prestigious business location usually in central or northern Bucharest, where many office buildings are located.
What’s more, with the virtual office, the client also gains access to the physical office space under a preferred regime, be it in an individual office, or in the building’s coworking space.
Access to meeting rooms equipped for video conferences, as well as other areas, are included in most packages.
The secretarial services in Bucharest that we provide will surely guarantee optimal functionality since our team of Romanian lawyers is highly familiar with the daily bureaucratic routine and also with less expected situations occurring when managing a virtual office in Bucharest.
In this article, you will find the answers to a number of common questions about the use of a virtual office in Romania.
If you are planning on using this solution for your Romanian company, our team is ready to answer personalized questions.
The virtual office can be used by all company owners, local and foreign citizens alike, and it is a solution for many types of companies, particularly ones operating in location-independent industries, such as IT.
While the virtual office cannot be the sole office for a company involved in manufacturing, for example, it can allow businesses to expand outside of Bucharest, as this service can also be provided in other cities in Romania.
If you would like to know more about the general company formation process, you can reach out to our lawyers in Romania as soon as you decide to incorporate, even before you decide on the registered office’s address.
Question: What is included in a virtual office Romania package:
Most packages are standard ones, to which clients can add optional features.
Below, we offer an example of what can be included in a virtual office package for a virtual office in Romania.
Please keep in mind that the services described above can differ, and the list should only be used for information purposes.
The following types of services are available:
- Prestigious business address in Bucharest for a credible and risk-free base for keeping in contact with customers;
- Registered office necessary for establishing a Romanian company; (free only for the 1-year package)
- Mail collection and forwarding – packages are signed for and sent to you, mail is collected and dispatched according to your instructions either by mail, fax or email;
- Preferred rates on international couriers – receive discounted rates on FedEx and DHL; subject to additional conditions;
- Incoming and outgoing faxes – use our local fax number; we’ll collect and send faxes to you, wherever you are;
- A local phone number in Bucharest, Romania – provide a local phone number to all your contacts;
- Mail forwarding Romania – all your voice messages will be forwarded to you by email;
- Free instant meeting room for 1 hour/month: : details to be discussed when signing the agreement.
This package can be customized according to the needs of our clients.
Small and medium-sized companies are the ones to benefit the most from this type of package.
What types of companies is the virtual office in Romania suitable for?
Simply put, companies that are location-independent, for which the employees can work remotely, or only need to be physically present in the office a few times each month.
Some examples of industries and businesses that can very well benefit from the advantages of a virtual office in Romania are the following: IT, software and website development, social media companies, accounting firms, digital advertising agencies, digital content creators, consulting businesses, customer services businesses, startups in Romania, generally incorporated as micro-companies in Romania.
We advise investors to reach out to our Romanian lawyers for more details.
| Quick Facts | |
|---|---|
| Best used for |
Small and medium companies (including micro-companies), start-ups in Romania, businesses that are not |
|
Advantages |
A professional business image, lower costs compared to renting an office space, no upkeep costs, flexibility |
|
Registered address option |
Yes, upon request, with the help of our attorneys in Romania |
| Location |
Top locations in Bucharest, Cluj-Napoca, Brasov |
| Coworking spaces | Yes |
| Individual offices |
Yes |
| Meeting rooms |
Yes |
| Connectivity | High-speed Wi-Fi |
| Special virtual office facilities in Romania | Private offices, coworking desks, meeting rooms, phone answering services |
| Secretary services | Upon request or with special packages for a virtual office in Romania |
| Local business telephone | Upon request |
| Rent duration | 24 month contracts. Prices may be higher for shorter contract periods |
| Special packages/plans | Yes, upon request. Usually includes premium facilities |
| Approximate virtual office costs in Romania | Starting at RON 349 – 409 per month (in Bucharest), depending on the chosen city and the effective location |
| Change from traditional office to virtual office in Romania | Possible, with the condition that the changes in the company’s particulars are with the National Trade Register Office |
Question: Do your lawyers in Romania also offer registered office services?
Answer: Yes, of course, we do. Please read below what the service includes:
- Registration of the company at the address of the service provider for 1 year.
- Receiving mail and informing the client about it.
The services listed above are understood as basic features mandatory when opting for a virtual office alternative in Bucharest.
Our lawyers in Romania have an approach that is strongly connected to regular business dynamics but we also intend to deliver effective answers for customers covering more specific areas.
Such facilities, as they are provided through the secretarial services Bucharest package, or the mail forwarding Romania assistance, are designed to guarantee optimal flexibility in your day-to-day schedule but we also suggest a set of additional services intended to either extend the basic resources or deliver a second choice for clients involved in business activities requiring such operations.
Additional services included in a virtual office package
The following options are offered in most cases:
- Dedicated fax service with your own private and dedicated number;
- Call redirecting – specialized technology enables call redirection to your primary number;
- Collection of bank statements;
- Extra usage of the meeting room.
In most cases, the fee for the virtual office in Romania can be paid for 3 months, 6 months, or 1 year.
The 1-year virtual office package includes for free a registered office address which is necessary for establishing a Romanian company. The registered office package can be purchased separately.
Apart from providing professional legal services, we optimized this virtual office Romania package that combines practicality with effectiveness in order to guarantee for all our customers a highly professional context.
The presence of functional attributes, such as the mail collection service or the local phone number feature, was intended to cover the flexibility requirements occurring when managing a profitable business.
Company formation in Romania
Having a registered address is one of the mandatory requirements for companies in Romania.
Below, our team briefly lists the main steps required to open a company:
- Choose the entity type: in most cases, this is the private limited liability company; it can also be the SA;
- Decide the particulars: this will be the company’s name, its registered address and its shareholding structure;
- Prepare the documents: the Articles of Incorporation and Memorandum, along with specimen signatures and identification documents for the founders and directors;
- Register the business: the new company operating from a virtual office in Romania needs to be registered with the National Trade Register Office.
While using a virtual office in Romania can help reduce the overall operating costs, the following taxes will apply to the company:
- Corporate income tax rate: 16%;
- Micro-company tax rate: 1% or 3%, subject to mandatory requirements;
- Value-added tax: 19% standard rate, with reduced rates of 9% and 5%.
In addition to legal services and representation, our lawyers in Romania complement these types of solutions through the special services offered by our corporate and commercial department, which offers a set of solutions designed to serve all business purposes.
Our customers can now benefit from a complex corporate & commercial unit that provides competent answers in a large variety of domains, all connected to business law and adjacent fields.
If renting or purchasing an office in a Romanian city is the more suitable solution for your company’s needs, our attorney can help you throughout the purchase process. The needed documents differ for individual buyers, compared to legal entities. This is why discussing the requirements beforehand with our team is advisable. Contact us if you are interested in buying property in Romania.
If you are interested in other types of legal services, we also offer solutions for family law matters. For example, if you wish to get divorced in Romania, we can assist you if your spouse is a Romanian citizen or a foreign national. Our lawyers will guide you throughout the divorce application process and will answer questions concerning the division of assets and other matters.
For any further details or information please do not hesitate to contact our law firm in Romania.